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How To Set-Up Data Security For Employees Who Bring Their Personal Phones & Laptop To Work

By Debjit on July 11th, 2013 

The modern workplace looks nothing like the traditional setting that was commonplace only decades ago. Today, many office desks are littered with smartphones, tablets, netbooks, and other high tech gadgets. While these devices can aid the work process by streamlining communications and allowing for on the go computing, they can also serve as powerful distractions.

Balancing the use of this equipment with the desired efficiency in the workplace is a juggling act that many managers face. However, certain systems have arisen that can help you in your quest to properly blend personal and professional usage of these devices.

Assigning Devices

Many companies seek to control the use of smartphones and tablets by assigning these devices to employees. Under this system, the organization will purchase these devices in bulk and portion them out based on the job requirements of various individuals.

Generally, to complete the full implementation of this system, the company will ban the use of personal devices on site. This is to help avoid the distraction of social media, web browsing, and other non-essential functions.

Bringing Your Own Devices

For those who wish to allow a little more freedom to their employees, a bring your own device system can allow users to customize their work setting by using their personal items.

At the core of this system, the company allows the employee to bring in personal smartphones, tablets, netbooks, and other required devices. After installing software and other essential hardware, such as scanners, the individual can then freely use the device for personal and professional considerations.

Workplace Security

Workplace Security

Selecting the Right System

Selecting the right system may be a tough choice for organizations. However, this decision can be made slightly easier by weighing the benefits and costs of each selection. In the device assignment system, the cost of implementing the framework for this plan may be too expensive for some organizations.

The upfront cost of buying high tech devices in bulk can wreak havoc on a company's financial statements. However, the uniform approach can help the IT department deal with issues as they arise. All users will be experiencing the same symptoms, thus making troubleshooting much easier for technology professionals.


When allowing employees to use their own devices, certain benefits and expenses are associated with the system. To begin, the system is much more affordable when compared to the mass purchase required in the assignment program.

Generally, the employee will have already incurred the expense personally, allowing them to select their item of choice. For those who do not currently own a compatible device, many organizations do incur at least a portion of the expense to help the individual attain the proper equipment.

Once everyone has a device, the technology professionals simply need to install the proper apps and programs. In some cases, employees can do this on their own. Keep in mind however that troubleshooting and problems will be varied due to the use of several platforms. Balancing these concerns with the freedom of selection for employees may be the right blend of control needed in your organization.

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How To Set-Up Data Security For Employees Who Bring Their Personal Phones & Laptop To Work was originally published on on July 11, 2013 - 5:32 pm (Indian Standard Time)